Administrative Virtual Assistant

We are looking for a tech-savvy, highly organized Virtual Assistant who can bridge the gap between technical digital marketing and daily business operations. In this role, you will be responsible for managing paid ad campaigns, building smart AI automations to streamline our workflows, and keeping our day-to-day administrative tasks running smoothly.

The ideal candidate is a proactive problem-solver who loves systems, data, and organization.

📌 Key Responsibilities
Paid Ads Management: Set up, monitor, and optimize ad campaigns across Meta (Facebook/Instagram) and Google Ads to drive leads/sales. Monitor key metrics (ROAS, CPA).
AI & Workflow Automation: Build and maintain automated workflows (using Zapier or Make.com) to streamline lead generation, data syncing, and content processes.
Administrative & Inbox Support: Manage executive emails, schedule appointments, organize digital files, and handle routine data entry/reporting.
Project Tracking: Keep tasks updated in our project management system to ensure no client or internal requests fall through the cracks.
🛠️ Job Requirements
Experience: Minimum 1–2 years of experience managing Meta Ads Manager and Google Ads.
Automation Tech: Hands-on experience building multi-step zaps in Zapier or Make.com, and advanced prompting skills in ChatGPT/Claude.
Admin Skills: Extreme proficiency with Google Workspace (Docs, Sheets, Calendar) and project management tools (e.g., Asana, Notion, or ClickUp).
Communication: Flawless written and spoken English with strong attention to detail.
Infrastructure: Reliable high-speed internet, a quiet workspace, and a backup power/internet solution.

Employer questions
Your application will include the following questions:
What’s your expected monthly basic salary?

Which of the following types of qualifications do you have?

How many years’ experience do you have as a Virtual Assistant?

Which of the following Microsoft Office products are you experienced with?

What’s your average typing speed?

How would you rate your English language skills?

How much notice are you required to give your current employer?

Are you willing to undergo a pre-employment background check?